Overview

The Absorb LMS reporting and analytic dashboards empower you by providing keen insight into how your organization and its learners engage with resources and opportunities managed within the portal.

Using LMS reporting data, you can prove ROI for learning programs, track learner progress, and make informed decisions on administrative processes, such as individual or bulk enrollments.

This article provides an overview of the Absorb Admin Experience (AE) Report interface, its tools, and best practices.

Getting Started

This section will help you become familiar with the reporting interface and explain how to use its tools.

Upon navigating to a Report page, the system automatically generates a data table to present.
The data table is composed of customizable data columns and filterable data rows.

Reporting Interface Pagination

Report tables generate 20 rows per page by default. You are able to customize this at the bottom of the table and can select up to a maximum of 1000 rows per page. You can follow these steps to customize the number of rows per page to your preference:

Absorb Report Pagination.gif

Navigate to your desired Report. Most Reports can be found by selecting the Reports tab on the left of the Admin Interface.
Select the numbered drop-down menu to the bottom left of your report. This will open the drop-down menu where you can select the number of rows that you would like to view on one page of your report.
Tip: If you would like a Report to show more than 20 rows by default, you can select a larger number of rows and then save this view as a new Report Layout. If you are just getting started with saving and favoriting Report layouts in Absorb LMS, please be sure to read the Saving Report Layouts section below.

Customizing Data Columns

All reports will generate with pre-set data columns, which you can then customize by adding, removing, and sorting. You can follow these steps to customize the data columns to your preference:

Absorb Report Customize Columns.gif

Navigate to your desired Report. Most Reports can be found by selecting the Reports tab on the left of the Admin Interface. In this example, we have navigated to the Learner Activity Report.
Reorder: To reorder columns, simply hold click, and drag the column to your desired location. In this example, we have moved the First and Last Name columns.
Add and Remove: Select the hamburger Report Add Remove Column.png icon on the top left of the data table to add and remove columns. This will open a drop-down menu where you can select and deselect columns to your preference. In this example, we have removed Course Progress related columns and added Location related columns.
Tip: Once you have organized the data columns to your preference, we recommend saving your new column layout in order to have this layout easily selectable in the future.

Administrative Actions

After navigating to a Report, you can perform administrative actions. These action commands become available once a row in the table is selected. The Actions menu is displayed on the right-hand frame of the page. This menu is context-sensitive, so the options for Actions and Mass Actions that are available will change depending on the content you are selecting.

An individual row selection will open the Actions menu.
Multiple row selections will open the Mass Actions menu.

Absorb Actions and Mass actions.gif

Filtering & Refining Reports

Each Report in your LMS has a variety of filters available to sort your data and target the report to your preferences. Filters are essentially a series of 'lenses' that better focus the data. There is no limit to the number of Filters you can add to a Report. For example, if you are an international organization interested in the engagement of your Canadian employees, you could navigate to the Learner Activity Report and add a filter for "Country equals Canada". You can follow these steps to add Filters to a report:

Absorb Report Add Filter.gif

Navigate to your desired Report. Most Reports can be found by selecting the Reports tab on the left of the Admin Interface. In this example, we have navigated to the Learner Activity Report.
Select the Filter icon filter.png to open the Filter modal. Select the kind of Filter that you would like, and enter any parameters requested by the LMS. In this example, we have selected the Country Filter, and entered Canada.

Tips:

You can also select the Filter icon filter.png next to the name of each data column in order to quickly filter that column's data.
Once you have filtered the Report to your preference, we recommend saving your new layout in order to have this layout easily selectable in the future.

Saving Report Layouts

Every Absorb LMS Report is configurable to your preferences. You are able to show, hide, or reorder individual date columns, as well as filter and refine the data. In the sections above, we have discussed how to customize your Report to your preferences by using those features. In this section, we will discuss how to saved your customized reports so that you can view them easily without having to add the customizations every time.

Sharing & Exporting Reports

You are able to share any Report in your LMS and provide key insights that make sense for your specific organization. You can create the LMS analytics reports your team needs, and then schedule regular emails to update key stakeholders.

This section provides an overview of the various ways that reports can be shared, downloaded, and exported. There are many options available to you to choose from based on what best suits your organization's needs.

Sharing Layouts

Report Layouts can be shared with other Admins in your LMS. This provides them with a way to view all of your customized columns, filters, etc. in their own Reporting interface whenever they need to. It is important to remember that Admin will only see the data that they have access to. For example, data from Learners that an Admin does not have permission to view will not be included in their view of the Report from their interface. You can follow these steps to share a Saved Report Layout:

Absorb Report Share Layout2.gif

Navigate to your desired Report. Most Reports can be found by selecting the Reports tab on the left of the Admin Interface. In this example, we have navigated to the Learner Activity Report.
Select the Layout icon Saved Layout Icon.png at the top of the report table to open the Layouts modal. Select the Saved Layout that you would like to use. The Report will reload with your desired layout. In this example, we have selected the layout named Canada.
Select the Share Layout icon Report Share Layout Icon.png at the top of the report table. In the Share Layout modal, select the Group that you would like to share the Layout with.